An Electoral Roll Officer, whose role is to keep the electoral roll up to date by making additions and removals from time to time, should be appointed.
Electoral rolls need to be revised annually and, once in every six years, the preparation of new church electoral rolls takes place, which means that everyone must come off the roll and re-apply. Please refer to the documents in the Downloads section for further details.
The national church has published the following guidance:
“As a response to the numerous queries we have had about the electoral roll and GDPR, we have produced a privacy notice and additional guidance. This is all online now on the Parish Resources website.”
Visit the Parish Resources website to find out more about:
An amended version of Church Representation Rules came into effect from 1 January 2025. Find the latest version of the rules on the national church website.
Changes with regard to the revision of the church electoral roll and preparation of a new roll introduced in 2025 include:
- Names no longer need to be removed from the roll during the course of the year; they only need to be added.
- Names are still removed, as appropriate, at the annual revision.
- The electoral roll may be published electronically instead of in paper form.
- The roll as published must include every name entered on the roll but not other personal data (e.g. addresses).
- There is a new application form and a new notice of revision of the electoral roll. These can be downloaded below.
For further details visit the Parish Resources website.
Who to contact
Peter Evans
Assistant Diocesan Secretary
Downloads
New electoral roll 2025 – letter to PCC secretaries
Application for enrolment on the church electoral roll (Form 1)